Behavior Settings

Method

The default method that SpacePro uses when turning behaviors into space types is by taking into account the percentage of time each individual employee spends in the office. This comes from the information from the Wpa WorkNavigator.  Behaviors (Activity, complexity, collaboration, importance, and time, adjusted by the In-Office% ) are translated into SpacePro Worksettings, which in turn are translated into spaces using the rules from the generators.

• Method: In-Office %
  This method allows you to multiply the original In-Office %. The average of the originally measured In-Office % for each group is displayed in the column "Measured In-Office %". As each individual's data is multiplied by the specified factor a new average is calculated which is displayed in the "Adjusted In-Office %" column below the setting switch. 
• Method: Desired Primary Worksettting Factor
  This method does not use the measured In-Office % adjustment factor, but instead will first apply the original In-Office % as measured in the WorkNavigator, and then increase or decrease the number of Primary work settings until the result equals the number provided.
  
  The Factor is the number of Primary Worksettings (not spaces) divided by the number of FTE. These worksettings are subsequently processed by the generators to obtain the final number of spaces. Since the method works at the Worksettings level, not at the Space Type level, that the resulting factor of Primary Workstations is not exactly equal to the number of Primary Worksettings. This is often the case when there is no 1-to-1 conversion of Worksettings to Spacetypes in the generators. In order to obtain the desired Primary Workstations per FTE (and/or per Person), you can adjust the primary Worksetting Factor until the desired number is reached.
  • All Worksettings
    The algorithm can increase/decrease the number of primary worksettings and keep the ratio between all the worksettings (primary and non-primary ones) equal. This keeps the balance of the resulting spaces more in line with the originally measured behaviors.
  • Only Primary Worksettings
    When this mode is selected, the algorithm only changes the Primary Worksettings, effectively changing the ratio between the various worksettings. This would normally make the total amount of space increase less when the ratio of worksettings per employee is increased, but it could also support the observed behaviors less effectively.

Behavior settings table

• Group
  the name of each group, it can be changed using the input field. Throughout SpacePro, the names are sorted alphabetically.
• Size (FTE)
  The number of Full Time Equivalents behavior profiles in each group. This information comes from the WorkNavigator population with which the current space program was seeded during creation.
• Growth Factor
  With what factor will the population grow or shrink. Using this input field, you can increase or decrease the number of FTE in each group, or overall with the input field above the first group
  If you don't know the growth/shrink factor but instead know the size of the new population, divide that number by the current size and use that as the factor.
• New Size (FTE)
  The resulting size of the group after the Growth Factor is applied
• Measured In-Office %
  The percentage of work time the people in the group spend somewhere inside the office. This information comes from the WorkNavigator population with which the current space program was seeded during creation.
• Current Primary Worksetting Factor
  The total number of Primary Worksettings in each group divided by the total number of FTE in that group, calculated with the currently saved information in the Space program (population size including last saved growth factor, In-Office %, current Behavior Worksettings matrix). When the method is set to "Desired Primary Worksetting" it is the result of the last saved setting
• In-Office % Adjustment Factor
  This column is shown when the method is set to In-Office %. Using this input field you can increase or decrease the amount of time people spend inside (and by consequence also outside) the office. 
  
  An Adjustment factor of 1 does not change the output. An Adjustment below 1 will reduce the In-Office %, effectively decreasing the amount of space needed (Less In-Office means more work is done elsewhere). An Adjustment below 1 will increase the In-Office %, effectively increasing the amount of space needed.
  
  In order to give each group the same Adjustment, enter the value in the input field above the first group. It will be applied to each group.
• Adjusted In-Office %
  This is the result of the Measured In-Office % multiplied by the In-Office % Adjustment Factor. 
  It is possible to model a situation where people are more than 100% in the office. This could represent over capacity for peak periods or growth.
  
  This column is not shown when the method is set to "Desired Primary Worksetting Factor", because the resulting In-Office % is not calculated or used in the algorithms when this method is used.
• Desired Primary Worksetting Factor
  When the method is set to "Desired Primary Worksetting Factor" this is the input field where you can enter the desired factor.
  A factor of 1 is considered to have 1 workstation for every FTE. If the "FTE to Person" factor is larger than 1 and you want 1 primary workstation for every person, the input should be larger than 1 so that it matches the FTE to Person ratio. After saving the resulting Key metrics in the summary chart are updated, so you can easily play with the settings until they are just as you need them to be.