Your privacy

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Purpose of the Assessment

Your employer has engaged Reworc (Work & People Analytics B.V.) directly or indirectly to analyze how work happens in your organization. Our goal is to help create a more effective, satisfying work environment by identifying patterns and making data‑driven recommendations. This assessment focuses on aggregated insights—not on individual performance.

1. What Data We Process and Why

How we handle your data depends on how you received the assessment invitation. Please refer to the section below that matches your experience.

Option A: Personalized Email Invitation

If you received a direct email invitation addressed to you, we process the following:

Contact Details: We receive your first name and email address from your employer. This is used solely to send you the assessment and communicate necessary reminders.

Employer Records: Your employer provides us with your FTE ratio and demographic information (such as department, function family, and age group. Which of these are used in your assessment can differ.
- Benefit: This allows us to "pre-fill" these details, making the assessment shorter and more efficient for you.
Your Responses: We collect your input on collaboration practices, task complexity, satisfaction, and organizational culture. We do not ask about health, stress, or other personal matters.

Option B: Open Link Participation

If you accessed the assessment via a general "open link" (e.g., via an intranet post or QR code), we process the following:

Employer Records: Because we do not have your data in advance, you will be asked to provide certain information (such as FTE ratio, organizational entity, and/or function family) via questions at the end of the digital interview.
Your Responses: We collect your input on collaboration practices, task complexity, satisfaction, and organizational culture. We do not ask about health, stress, or other sensitive personal matters.

Why do we process this data

Regardless of the distribution method, we combine these data sets to map work relationships and identify specific areas for organizational improvement. This enables your employer to conduct data-driven analyses and make decisions to enhance the work environment.

2. How We Protect Your Privacy

a. Pseudonymization After Collection

If your email is known, when we receive your responses, Reworc’s system links them to a unique code (a one‑way hash of your email).
This allows automated reminders for non‑respondents without exposing your identity.

b. Anonymization During Analysis

Once data collection ends, we remove all direct identifiers (names and original emails).
Only group‑level identifiers (e.g., by division, job grade, age group, or team) are retained.
Subgroups smaller than 15 people or with less than 20% response rate are suppressed to prevent indirect identification.

c. Data Security and Retention

Your raw and coded data are stored securely throughout your organization’s subscription (“license”) to the Reworc platform.
After the subscription ends, we fully anonymize the data—removing all direct identifiers and anonymizing quasi identifiers—while retaining proprietary Reworc data to improve our service.
We implement industry‑standard technical and organizational safeguards to protect your privacy at every stage.

3. Your Participation Is Voluntary and Confidential

Voluntary: Participation is entirely optional and carries no positive or negative consequences from your employer. You decide if and when to engage.
Confidential: Your employer only sees the total number of responses, never who participated or what individuals said.

Tip: A higher participation rate yields richer insights—so please consider joining in!

While data are still linked (pseudonymized), you may:

Access the personal information we hold about you.
Correct any mistakes.
Request deletion of your responses before complete anonymization.

To exercise these rights, email us from your work address at support@reworc.com. We will respond within one working week.

After anonymization, data cannot be traced back to you, and individual modifications are no longer possible—but the aggregated insights persist to inform future improvements.

5. Who’s Responsible and How to Contact Us

Data Controller: Work & People Analytics B.V. (trade name: Reworc)

Address: Stationsplein 45, 3013 AK Rotterdam, The Netherlands

Privacy Officer: Mr. Ilya Devèrs

Email: support@reworc.com

Feel free to reach out with any privacy or data‑protection questions.

Thank you for your time and input. Together, we can make your workplace better!