How to use Scenarios

The second tab in the right-side panel is "Scenarios". Using the scenario functionality you can create specific groups within the population based on a combination of Attribute Values. Scenarios are used to easily create and maintain "what if scenarios".

Scenario

A Scenario is a collection of scenario groups and settings that you can keep together for future reference. A scenario might take into account a certain growth percentage, or might explore a certain workplace concept. A scenario consists of Scenario groups

Scenario group

A scenario group is a collection of employees that belong to (a combination of) attribute values (for example Departments and/or Functions). A scenario group might represent a building, a floor, a wing, an assembly of teams, or any other ‘grouping’.

A group contains employees. If an employee belongs to more than 1 group within the scenario Its results will be equally divided over the groups.

Non grouped

To be sure that every employee is selected in a scenario group every scenario has a ´non grouped' group. Select this group and the data of every employee that is not selected in any other scenario group will be displayed. In the People tab, you can see the attribute values of the employees in this particular group.

Settings

Settings can be applied to scenarios and scenario groups. A scenario setting overrules the project setting and a scenario group setting overrules the scenario setting.

These are the different settings:

Show scenario groups

Turn “Show scenario groups“ OFF to combine the groups (compare scenarios against each other). Turn “Show scenario groups” ON to display each individual group (compare groups against each other).

Basic settings

Name: The display name of the scenario or scenario group.

growth FTE %: The size of the workforce (full-time employees) can be adjusted with a percentage (>0 for growth, <0 for shrinkage) 

Workplace Type settings

FTE Concurrency

A factor that considers how much of the working time of part-time employees overlap each other. Conservative: They overlap completely Progressive: They don’t overlap at all.

Pulling the slider towards the conservative side allows for ‘peak’ usage. The more progressive a company is the more it optimizes for average use.

NOTE: slider only has an effect if there is a substantial amount of part-time workers (i.e. FTE < 1.0)

Take into Account 'In-Office' results

A factor that takes into account how the employees answered the ‘where we work’ question. The output is visible on the overview tab. The idea is that a conservative company does not really care that people think they can be productive at home or elsewhere. They just want everybody to be ‘in the office’ so they are most productive (and perhaps even monitor them). Setting the slider all the way to the ‘conservative’ side disregards what employees answered in this question. The progressive company will adjust the number of workstations it provides by ‘listening’ to where people work, not wasting space in a situation where people might indicate they want to work at home. Setting the slider completely to the ‘progressive’s side will completely factor in the results of the population.

NOTE: slider has different effects depending on the results of the where we work question. If only a small percentage of the people work in the last 3 categories of the question it has less effect. Factoring 100% of 10% is very different from factoring in 100% of 65%.

Where to find the settings:

Define group

With this function, you define the (combination of) attribute values that should be in the specific scenario group.